PHASE 3

Application Assessment

Full application health overview, based on alignment with architectural policies & principles

Insight into application health based on characteristics such as lifecycle, technical quality, security, privacy, & costs (dependent on organization’s strategic priorities) in order to make overall decisions on the structure of the application portfolio.

Every phase of APM maturity requires certain input, delivers specific outcomes, and requires iterative maintenance to ensure your current state is always up-to-date.

STEP 1: INPUT

Gathering your data and importing it into BlueDolphin

Phase 3 allows us to deep-dive into application assessment based on the attributes most relevant to your organization. Each organization has its own preferences when it comes down to defining the quality of applications, so BlueDolphin offers the freedom to either self-define completely custom attributes of applications, or to alter the attributes of existing templates.

Since many organizations do utilize the same frameworks and assessment standards to assess their applications – and often seek our guidance to do so – we have pre-built templates in BlueDolphin to make your life easier. There are a multiple standard assessment frameworks available in BlueDolphin, including standard questionnaires and their corresponding reports. Your organization is free to make your own selection, to use these templates out-of-the-box, or customize them to your needs. Here's a short summary of the 5 most common application assessment frameworks.

1. Principles & policies

Alignment with Enterprise Architecture principles and policies is one of the most important and often overlooked evaluation frameworks for application portfolio management. They help to describe the big picture of the enterprise within the context of its technology. Applying these increases the consistency and quality of your portfolio decision making.

2. Technical Quality

Assessing the technical quality of applications is vital for determining technical value. Factors such as data quality, stability, and severity and frequency of incidents should be considered when assessing the technical quality of applications.

3. Security

Determining potential threats, identifying the sensitivity levels of data processed, and the potential vulnerabilities of an application's components are all elements to consider when assessing application security. Gathering these attributes helps deliver all-important insight on the potential risk across your portfolio.

4. Cost

What are the cost implications of your applications? Capturing this important data helps to determine the overall business value of applications across your portfolio, and forms key input for rationalization. Is this application invoiced annually, or a monthly SaaS subscription? Are contract renewals required, and when? What does the invoicing cycle look like? What is the total cost of ownership?

5. Lifecycle Management

Understanding where an application is in its lifecycle helps you understand the broader portfolio more clearly. Is an application still being implemented or is it deployed and live? Is an application already being phased out? What is lifecycle stage according to the vendor — will support be phased out and/or is the application coming towards end of life?


Now you've identified what information you want to capture, it's time to gather this. Luckily, BlueDolphin makes this as easy as possible. As with the phase 1 landscape mapping, it's easy to import application metadata from other sources. You can also make use of the easy-to-use questionnaires and guest links to capture complete and correct information from functional application users across the business.

Gather fundamental application information with questionnaires and guest links

Monitor application activity within the repository and easily see progress

Use the platform templates to assess applications on lifecycle characteristics, for example

STEP 2: MAINTENANCE

Maintaining the application information

Maintenance processes are as important for phase 3 of APM maturity as any other. Ensure that there is a clear process for capturing the application attributes you've deemed as important for any new applications that are added to your portfolio.

STEP 2: OUTCOME

Access the application insights

Now that application characteristics are stored in BlueDolphin and maintained automatically and via clear processes, it's time to look at the outcome. Via the reporting dashboards, you'll get an up-to-date overview of all the prioritized assessment criteria of any application. Create and share specific reports on key criteria, like application lifecycle, security or quality, for example, and aggregate this data to create reports that give you at-a-glance flags for action-taking.